Beyond Safety: Exploring Workplace Signage & Internal Communication

Signage is an integral part of internal communications throughout the workplace. From safety requirements and regulations to company-wide messages or directions, organizations use signage as a visual communication tool that strengthens messaging between the company and its employees and clients. By expanding beyond safety, signage becomes a bridge between functional design and organizational communication.

The Role of Different Signage Types

Understanding the types of workplace signage is the first step toward creating a system that informs, motivates, and connects.

Safety Signage

These are the cornerstones of compliance: communicating hazards, emergency procedures, and protective requirements. They follow strict OSHA and ANSI standards to ensure clarity and consistency through signal words like DANGER or CAUTION and universally recognized pictograms. Proper placement, such as eye-level visibility near equipment or exits, is critical for compliance and response.

Directional Signage

Wayfinding systems do more than prevent confusion. They reduce cognitive load, streamline movement, and improve workplace flow. Effective directional signs use consistent symbols, color-coding, and typography so employees can navigate without hesitation. In modern offices, wayfinding even integrates with digital displays to provide real-time updates or event directions.

Informational Signage

Informational signs answer questions before they’re asked. From building directories to company policies and facility amenities, this category supports both efficiency and comfort. In hybrid and multi-location environments, digital displays showing real-time updates, such as occupancy limits or meeting room availability, help reduce friction and enhance collaboration.

Regulatory Signage

These ensure compliance with legal standards such as OSHA 29, CFR 1910.145, ADA accessibility requirements, and fire codes. They must be unambiguous, using standardized colors and icons to communicate essential rules. Regulatory signs can also double as internal reinforcement of company policies, such as restricted access or capacity limits.

Best Practices for Design and Placement

Designing signage that communicates effectively requires both aesthetic and practical considerations:

• Clarity and contrast: High-contrast text and simple fonts ensure legibility at a distance. Use reflective or illuminated materials for visibility in low light.
• Consistency: Align all signs, whether safety or informational, with a cohesive visual identity. Consistent layouts, icons, and colors reinforce brand recognition and comprehension.
• Placement strategy: Signs should be placed where people make decisions, like at intersections, entrances, exits, or machinery zones. Mount at eye level and ensure lines of sight are clear of obstructions.
• Durability: Choose materials suited to their environment. Metal or aluminum for outdoor use; acrylic, vinyl, or digital screens for indoor environments.
• Regular maintenance: Periodically inspect signs for damage, fading, or outdated information. Replace them promptly to maintain compliance and trust.

Effective signage doesn’t end with design, it requires expert installation, proactive maintenance, and reliable upgrades to ensure ongoing safety and compliance. From LED conversions and emergency signage testing to on-demand repairs and scheduled maintenance programs, Action Services Group provides signage solutions tailored to your facility’s needs. Schedule a call with our experts today to keep your signage systems safe, visible, and performing at their best.

Beyond Compliance: Signage as Communication

The use of signage in the workplace stretches far beyond safety requirements. Businesses can use signage throughout the organization as a valuable engagement tool that spreads messages to their employees. These messages can consist of upcoming events, highlighting employee achievements, and other internal announcements. Digital signage systems are a popular choice for internal messaging because they can easily rotate announcements, portray images or videos, and be updated or changed from one central location.

Conclusion

The modern workplace is a visual ecosystem where every sign, display, and symbol contributes to both safety and communication. When executed strategically, signage evolves from static labels into dynamic communication channels that strengthen culture, unify teams, and drive organizational flow.

Action Services Group offers expert signage services to help your business foster clear communication within your organization. To learn more, call 610-558-9773, email [email protected], or schedule a call by clicking the button below.